Leadership

Data Protection: Toolkit For Schools

To prepare for the General Data Protection Regulation (GDPR) coming into force in May 2018 all organisations handling personal data, including schools, need to have the right governance measures.

This Government guidance will help schools develop policies and processes for data management, from collecting and handling the data through to the ability to respond quickly and appropriately to data breaches.

Create an account to read this article

£7.00+ VAT

One-off purchase

Purchase and Download today

Register for free

No Credit Card required

Register for free
Access to 3 free articles
Free TeachingTimes Report every month

array(8) {
  ["distinct_key"]=>
  string(10) "post#40649"
  ["title"]=>
  string(32) "Getting to the root of exclusion"
  ["categories"]=>
  array(1) {
    [0]=>
    string(9) "Inclusion"
  }
  ["url"]=>
  string(47) "https://www.teachingtimes.com/gettingtotheroot/"
  ["post_date_timestamp"]=>
  int(1371560094)
  ["objectID"]=>
  string(12) "post-40649-3"
  ["_snippetResult"]=>
  array(2) {
    ["excerpt"]=>
    array(2) {
      ["value"]=>
      string(221) "How do schools deal with the troubled families agenda? Rhian Beynon of Family Action looks at research and practice that dispels the myth that children from troubled families are destined for educational failure."
      ["matchLevel"]=>
      string(7) "partial"
    }
    ["content"]=>
    array(2) {
      ["value"]=>
      string(360) "... crisis point. Free schoolmeals data can help schools with targeting help at the most disadvantaged children for example using the PupilPremium.It is vital that schools use the Pupil Premium on interventions that are proven to work in responding to disadvantagedchildren and young people.The Sutton Trust toolkit is a ..."
      ["matchLevel"]=>
      string(7) "partial"
    }
  }
  ["_highlightResult"]=>
  array(4) {
    ["title"]=>
    array(3) {
      ["value"]=>
      string(32) "Getting to the root of exclusion"
      ["matchLevel"]=>
      string(4) "none"
      ["matchedWords"]=>
      array(0) {
      }
    }
    ["excerpt"]=>
    array(4) {
      ["value"]=>
      string(221) "How do schools deal with the troubled families agenda? Rhian Beynon of Family Action looks at research and practice that dispels the myth that children from troubled families are destined for educational failure."
      ["matchLevel"]=>
      string(7) "partial"
      ["fullyHighlighted"]=>
      bool(false)
      ["matchedWords"]=>
      array(1) {
        [0]=>
        string(7) "schools"
      }
    }
    ["content"]=>
    array(4) {
      ["value"]=>
      string(3975) "http://educationendowmentfoundation.org.uk/toolkit/approaches/parental-involvement2. Parents’/Carers’ Attitudes Towards School Attendance DES 20053. Ibid4. Ibid5. Joseph Rowntree Foundation. The Role of Aspirations, Attitudes and Behaviour in Closing the Educational AttainmentGap, Charlotte Carter-Wall, Graham Whitfield, April 2012 http://www.jrf.org.uk/publications/aspirations-attitudes-educational-attainment-roundup6. Education and Poverty – a critical review of theory, policy and practice, Joseph Rowntree Foundation 20077. National Centre for Social Research, Disengagement from Education among 14-16 year olds, Andy Ross 2009 https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/189435/DCSF-RR178.pdf.pdf8. Joseph Rowntree Foundation. The Role of Aspirations, Attitudes and Behaviour in Closing the Educational AttainmentGap, Charlotte Carter-Wall, Graham Whitfield, April 20129. Drivers and Challenges in Raising the Achievement of Pupils from Bangladeshi, Somali and Turkish Backgrounds. DSCF2010 https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/189385/DCSF-RR226.pdf.pdf10. http://www.outcomesstar.org.uk/family-star/ A Troubled Families Star which references Work as an area for assessmentand support is currently in developmentThe Family Action learning on tackling exclusionChildren who exhibit very challenging behaviours in school may be witnessing traumatic events in the home, includingdomestic abuse, which present child protection issues. They may have special needs that require a response fromservices.Getting children to talk about their emotions is key if they are to gain self-awareness and consider alternative socialstrategies to aggression and joining gangsExtra-curricular activities may help boost the self-esteem of children who are not able to display academic prowess inthe classroom.What schools can doSchools have much to gain from co-ordinating their response to truancy and exclusion with the local Troubled FamiliesProgramme and working in multi-agency partnership with health and social services.Early identification of vulnerable pupils will assist with early intervention before pupils reach crisis point. Free schoolmeals data can help schools with targeting help at the most disadvantaged children for example using the PupilPremium.It is vital that schools use the Pupil Premium on interventions that are proven to work in responding to disadvantagedchildren and young people.The Sutton Trust toolkit is a useful starting point for key ideas that are proven to work; and the DfE website pageson the Pupil Premium also showcase some of the great work that schools are already doing in this area. The Childrenand Young People’s Mental Health Coalition also offer Resilience and Results a useful briefing for schools on charityprogrammes that could benefit childrenTruancy and exclusion increase in secondary schools. It is vital to raise awareness among parents of primary school agechildren of their role in providing a home life that supports children being ready for school every day. Family Actionand the National Association of Head Teachers are teaming up for a year to provide a programme of free resourcesthat primary schools and children’s centres can use to engage parents o the theme of Ready to learn Every Day. Theseresources will be available from May 2013.Rhian Beynon is Head of Policy and Campaigns at Family Action.nnnnnnnnhttps://www.gov.uk/government/uploads/system/uploads/attachment_data/file/189385/DCSF-RR226.pdf.pdfhttp://www.outcomesstar.org.uk/family-star/http://educationendowmentfoundation.org.uk/toolkit/approaches/parental-involvementhttp://www.education.gov.uk/schools/pupilsupport/premiumhttp://www.cypmhc.org.uk/resources/leading_children_and_young_peoples_charities_offer/www.family-action.org.uk"
      ["matchLevel"]=>
      string(4) "full"
      ["fullyHighlighted"]=>
      bool(false)
      ["matchedWords"]=>
      array(4) {
        [0]=>
        string(4) "data"
        [1]=>
        string(10) "protection"
        [2]=>
        string(7) "toolkit"
        [3]=>
        string(7) "schools"
      }
    }
    ["categories"]=>
    array(1) {
      [0]=>
      array(3) {
        ["value"]=>
        string(9) "Inclusion"
        ["matchLevel"]=>
        string(4) "none"
        ["matchedWords"]=>
        array(0) {
        }
      }
    }
  }
}

Inclusion

Getting to the root of exclusion

18 Jun 2013

array(8) {
  ["distinct_key"]=>
  string(10) "post#40107"
  ["title"]=>
  string(62) "Report on the Data Protection Guidance we gave schools in 2012"
  ["categories"]=>
  array(1) {
    [0]=>
    string(16) "Digital Learning"
  }
  ["url"]=>
  string(47) "https://www.teachingtimes.com/elu-31-reports-1/"
  ["post_date_timestamp"]=>
  int(1352303514)
  ["objectID"]=>
  string(12) "post-40107-0"
  ["_snippetResult"]=>
  array(2) {
    ["excerpt"]=>
    array(2) {
      ["value"]=>
      string(250) "This new report, written by the Information Commissioner’s Office, gives practical advice on how to comply with the Data Protection Act to help schools ensure they are handling pupils’ personal information in line with the law. "
      ["matchLevel"]=>
      string(7) "partial"
    }
    ["content"]=>
    array(2) {
      ["value"]=>
      string(392) "This month’s Reportsthe Data Protection Act to helpschools ensure they are handlingpupils’ personal information in linewith the law. It was prompted by asurvey of 400 schools across ninelocal authority areas that showedthat whilst awareness of dataprotection laws was generally good,schools need to pay more attentionto complying with data ..."
      ["matchLevel"]=>
      string(7) "partial"
    }
  }
  ["_highlightResult"]=>
  array(4) {
    ["title"]=>
    array(4) {
      ["value"]=>
      string(80) "Report on the Data Protection Guidance we gave schools in 2012"
      ["matchLevel"]=>
      string(7) "partial"
      ["fullyHighlighted"]=>
      bool(false)
      ["matchedWords"]=>
      array(3) {
        [0]=>
        string(4) "data"
        [1]=>
        string(10) "protection"
        [2]=>
        string(7) "schools"
      }
    }
    ["excerpt"]=>
    array(4) {
      ["value"]=>
      string(250) "This new report, written by the Information Commissioner’s Office, gives practical advice on how to comply with the Data Protection Act to help schools ensure they are handling pupils’ personal information in line with the law. "
      ["matchLevel"]=>
      string(7) "partial"
      ["fullyHighlighted"]=>
      bool(false)
      ["matchedWords"]=>
      array(3) {
        [0]=>
        string(4) "data"
        [1]=>
        string(10) "protection"
        [2]=>
        string(7) "schools"
      }
    }
    ["content"]=>
    array(4) {
      ["value"]=>
      string(4046) "This month’s Reportsthe Data Protection Act to helpschools ensure they are handlingpupils’ personal information in linewith the law. It was prompted by asurvey of 400 schools across ninelocal authority areas that showedthat whilst awareness of dataprotection laws was generally good,schools need to pay more attentionto complying with data protectionlaw.The survey showed 95 per cent ofschools provided some informationto pupils and parents about whatwas done with personal information.But a third of schools withpassword-protected computersystems conceded the passwordswere not necessarily strong enoughand not changed regularly, with 20per cent admitting email systemswere not secure.Recommendations:Notification – make sure younotify us accurately of thepurposes for your processing ofpersonal data.Personal data – recognise■■the need to handle personalinformation in line with the dataprotection principles.Fair processing – let pupils andstaff know what you do withthe personal information yourecord about them. Make sureyou restrict access to personalinformation to those who need it.Security – keep confidentialinformation secure when storingit, using it and sharing it withothers.Disposal – when disposing ofrecords and equipment, makesure personal information cannotbe retrieved from them.Policies – have clear, practicalpolicies and procedures oninformation governance for staffand governors to follow, andmonitor their operation.Subject access requests– recognise, log and monitorsubject access requests.Data sharing – be sure you areallowed to share information withothers and make sure it is keptsecure when shared.■■■■■■Report on the DataProtection Guidancewe gave schools in2012Published by the InformationCommissioner’s OfficeThis new report, written by theInformation Commissioner’s Office, givespractical advice on how to comply with http://www.teachingtimes.comThis month’s ReportsWebsites – control access toany restricted area. Make sureyou are allowed to publish anypersonal information (includingimages) on your website.CCTV – inform people what itis used for and review retentionperiods.Photographs – if your schooltakes photos for publicationmention your intentions in yourfair processing/privacy notice.Processing by others – recognisewhen others are processingpersonal information for you andmake sure they do it securely.Training – train staff andgovernors in the basics ofinformation governance;recognise where the law andgood practice need to beconsidered; and know where toturn for further advice.Freedom of information – afterconsultation, notify staff whatpersonal information you wouldprovide about them whenanswering FOI requests.■■■■■■Thinking HatsBy Anna ForsythAll books priced at £17.99 eachThinking Hats – Book 1 Ages 5-7Thinking Hats – Book 2 Ages 7-9Thinking Hats – Book 3 Ages 9-11Creativity is the wealth of tomorrow. Developing laterality in approachto issues is exciting, challenging and critical learning. World-renownedEdward de Bono’s  concept of ‘Thinking Hats’ has proven itself to be anexcellent way to ensure that students consider problems and issues fromdifferent perspectives; ‘actively thinking’.This series of three books teaches the use of Edward de Bono’s sixthinking hats; white for facts and information, yellow for optimism,green for creativity, blue for the overall picture, black for negative, redfor emotions.A series of 40 lessons in each book spans almost all the curriculum areasso that students practice using thinking hats in many contexts.Thinking Hats conceptThis series is based on Edward de Bono’sOrder Now: Tel: 0121 224 7599  Fax: 0121 224 7598or Email: enquiries@imaginativeminds.co.ukThinking Hats half.indd   1 9/2/12   10:46:22http://www.teachingtimes.comButton 6: Page 1: OffPage 2: Button 7: Page 1: OffPage 2: Button 8: Page 1: OffPage 2: Button 9: Page 1: OffPage 2:"
      ["matchLevel"]=>
      string(7) "partial"
      ["fullyHighlighted"]=>
      bool(false)
      ["matchedWords"]=>
      array(3) {
        [0]=>
        string(4) "data"
        [1]=>
        string(10) "protection"
        [2]=>
        string(7) "schools"
      }
    }
    ["categories"]=>
    array(1) {
      [0]=>
      array(3) {
        ["value"]=>
        string(16) "Digital Learning"
        ["matchLevel"]=>
        string(4) "none"
        ["matchedWords"]=>
        array(0) {
        }
      }
    }
  }
}

Digital Learning

Report on the Data Protection Guidance we gave schools in 2012

7 Nov 2012

array(8) {
  ["distinct_key"]=>
  string(10) "post#39771"
  ["title"]=>
  string(58) "Protection of Biometric Information of Children in Schools"
  ["categories"]=>
  array(1) {
    [0]=>
    string(10) "Leadership"
  }
  ["url"]=>
  string(67) "https://www.teachingtimes.com/biometric-information-schools_110612/"
  ["post_date_timestamp"]=>
  int(1338478218)
  ["objectID"]=>
  string(12) "post-39771-0"
  ["_snippetResult"]=>
  array(2) {
    ["excerpt"]=>
    array(2) {
      ["value"]=>
      string(314) "This new advice to schools will make clear that they will no longer be able to use pupils’ biometric data without parental consent. The advice comes into effect from September 2013. The purpose of this DfE advice is to explain the legal duties schools and colleges have if they use ..."
      ["matchLevel"]=>
      string(7) "partial"
    }
    ["content"]=>
    array(2) {
      ["value"]=>
      string(389) "... increasing the burden on them. The consultation closes on 3 August 2012.Key Points:· Schools and colleges that use biometric recognition systems must treat the data collected with appropriate care and must comply with the data protection principles set out in the Data Protection Act 1998.· Schools and colleges must ..."
      ["matchLevel"]=>
      string(7) "partial"
    }
  }
  ["_highlightResult"]=>
  array(4) {
    ["title"]=>
    array(4) {
      ["value"]=>
      string(76) "Protection of Biometric Information of Children in Schools"
      ["matchLevel"]=>
      string(7) "partial"
      ["fullyHighlighted"]=>
      bool(false)
      ["matchedWords"]=>
      array(2) {
        [0]=>
        string(10) "protection"
        [1]=>
        string(7) "schools"
      }
    }
    ["excerpt"]=>
    array(4) {
      ["value"]=>
      string(386) "This new advice to schools will make clear that they will no longer be able to use pupils’ biometric data without parental consent. The advice comes into effect from September 2013. The purpose of this DfE advice is to explain the legal duties schools and colleges have if they use automated biometric recognition systems.
Leadership Briefing issue 6.12(72)"
      ["matchLevel"]=>
      string(7) "partial"
      ["fullyHighlighted"]=>
      bool(false)
      ["matchedWords"]=>
      array(2) {
        [0]=>
        string(4) "data"
        [1]=>
        string(7) "schools"
      }
    }
    ["content"]=>
    array(4) {
      ["value"]=>
      string(3242) "ResourcePROTECTION OF BIOMETRIC INFORMATION OF CHILDREN IN SCHOOLSOriginal DocumentProtection of Biometric Information of Children in Schools. This new advice to schools will make clear that they will no longer be able to use pupils’ biometric data without parental consent. The advice comes into effect from September 2013. The purpose of this DfE advice is to explain the legal duties schools and colleges have if they use automated biometric recognition systems.KeywordsBiometric data, parental consent, schools, colleges, advice, legal dutiesSummaryThe DfE wants to ensure that schools and colleges, parents and pupils are clear about the new legal duties that will apply to the use of automated biometric recognition systems in schools and colleges. This new DfE advice to schools will make clear that they will no longer be able to use pupils’ biometric data without parental consent.Under the provisions in the Protection of Freedoms Act 2012 schools and colleges must notify the parents of pupils under 18 where they intend to use their child’s biometric data as part of an automated biometric recognition system. As long as the child does not object and no parent objects in writing, the consent of only one parent will be required.Some schools and colleges use biometric technologies such as fingerprint identification and facial scanning. These may be used to record attendance, grant access to libraries and to process cashless payments. The benefits to schools include site safety and the speed and ease of access to services.The consultation is aimed at proprietors, governing bodies, head teachers, principals and staff. The Department wants schools and colleges to be able to accommodate the new duties without increasing the burden on them. The consultation closes on 3 August 2012.Key Points:· Schools and colleges that use biometric recognition systems must treat the data collected with appropriate care and must comply with the data protection principles set out in the Data Protection Act 1998.· Schools and colleges must ensure that all the parents of a child are notified and the written consent of at least one parent is gained before a pupil’s biometric data is taken and processed further for the purposes of an automated biometric recognition system. This applies to all pupils in schools and colleges under the age of 18.· Schools and colleges must not process the biometric data of a pupil (under 18 years of age) who objects or refuses to participate in the processing of their biometric data. They must also not process such data where a parent has objected or no parent has consented in writing to the processing.· Schools and colleges must provide reasonable alternative means of accessing services for those pupils who will not be using an automated biometric recognition system.ActionNotesAuthorR ChimaDate CreatedJune 2012Enquiries to:raspal.chima@yahoo.co.uk(Authoring Unit)Month / YearPage 1 of 1©Birmingham City Council"
      ["matchLevel"]=>
      string(7) "partial"
      ["fullyHighlighted"]=>
      bool(false)
      ["matchedWords"]=>
      array(3) {
        [0]=>
        string(4) "data"
        [1]=>
        string(10) "protection"
        [2]=>
        string(7) "schools"
      }
    }
    ["categories"]=>
    array(1) {
      [0]=>
      array(3) {
        ["value"]=>
        string(10) "Leadership"
        ["matchLevel"]=>
        string(4) "none"
        ["matchedWords"]=>
        array(0) {
        }
      }
    }
  }
}

Leadership

Protection of Biometric Information of Children in Schools

31 May 2012

array(8) {
  ["distinct_key"]=>
  string(10) "post#39973"
  ["title"]=>
  string(62) "Report On The Data Protection Guidance We Gave Schools In 2012"
  ["categories"]=>
  array(1) {
    [0]=>
    string(10) "Leadership"
  }
  ["url"]=>
  string(62) "https://www.teachingtimes.com/data-protection-guidance_240912/"
  ["post_date_timestamp"]=>
  int(1348069557)
  ["objectID"]=>
  string(12) "post-39973-0"
  ["_snippetResult"]=>
  array(2) {
    ["excerpt"]=>
    array(2) {
      ["value"]=>
      string(363) "... Protection Act to help schools ensure they are handling pupils’ personal information in-line with the law. It was prompted by a survey of 400 schools across nine local authority areas that showed that whilst awareness of data protection laws was generally good, schools need to pay more attention to ..."
      ["matchLevel"]=>
      string(7) "partial"
    }
    ["content"]=>
    array(2) {
      ["value"]=>
      string(392) "... in-line with the law. It was prompted by a survey of 400 schools across nine local authority areas that showed that whilst awareness of data protection laws was generally good, schools need to pay more attention to complying with data protection law.KeywordsData Protection Act, advice, schools, computer systems ..."
      ["matchLevel"]=>
      string(7) "partial"
    }
  }
  ["_highlightResult"]=>
  array(4) {
    ["title"]=>
    array(4) {
      ["value"]=>
      string(89) "Report On The Data Protection Guidance We Gave Schools In 2012"
      ["matchLevel"]=>
      string(7) "partial"
      ["fullyHighlighted"]=>
      bool(false)
      ["matchedWords"]=>
      array(3) {
        [0]=>
        string(4) "data"
        [1]=>
        string(10) "protection"
        [2]=>
        string(7) "schools"
      }
    }
    ["excerpt"]=>
    array(4) {
      ["value"]=>
      string(576) "This new report, written by the Information Commissioner’s Office, gives practical advice on how to comply with the Data Protection Act to help schools ensure they are handling pupils’ personal information in-line with the law. It was prompted by a survey of 400 schools across nine local authority areas that showed that whilst awareness of data protection laws was generally good, schools need to pay more attention to complying with data protection law.
Leadership Briefing issue 7.02(74)"
      ["matchLevel"]=>
      string(7) "partial"
      ["fullyHighlighted"]=>
      bool(false)
      ["matchedWords"]=>
      array(3) {
        [0]=>
        string(4) "data"
        [1]=>
        string(10) "protection"
        [2]=>
        string(7) "schools"
      }
    }
    ["content"]=>
    array(4) {
      ["value"]=>
      string(3734) "ResourceDATA PROTECTION GUIDANCEOriginal DocumentReport On The Data Protection Guidance We Gave Schools In 2012. This new report, written by the Information Commissioner’s Office, gives practical advice on how to comply with the Data Protection Act to help schools ensure they are handling pupils’ personal information in-line with the law. It was prompted by a survey of 400 schools across nine local authority areas that showed that whilst awareness of data protection laws was generally good, schools need to pay more attention to complying with data protection law.KeywordsData Protection Act, advice, schools, computer systems, passwords, pupils, parents, securitySummaryThis new report, written by the Information Commissioner’s Office, gives practical advice on how to comply with the Data Protection Act to help schools ensure they are handling pupils’ personal information in-line with the law. It was prompted by a survey of 400 schools across nine local authority areas that showed that whilst awareness of data protection laws was generally good, schools need to pay more attention to complying with data protection law.The survey showed 95 per cent of schools provided some information to pupils and parents about what was done with personal information.But a third of schools with password-protected computer systems conceded the passwords were not necessarily strong enough and not changed regularly, with 20 per cent admitting email systems were not secure.Recommendations:· Notification – make sure you notify us accurately of the purposes for your processing of personal data.· Personal data – recognise the need to handle personal information in line with the data protection principles.· Fair processing – let pupils and staff know what you do with the personal information you record about them. Make sure you restrict access to personal information to those who need it.· Security – keep confidential information secure when storing it, using it and sharing it with others.· Disposal – when disposing of records and equipment, make sure personal information cannot be retrieved from them.· Policies – have clear, practical policies and procedures on information governance for staff and governors to follow, and monitor their operation.· Subject access requests – recognise, log and monitor subject access requests.· Data sharing – be sure you are allowed to share information with others and make sure it is kept secure when shared.· Websites – control access to any restricted area. Make sure you are allowed to publish any personal information (including images) on your website.· CCTV – inform people what it is used for and review retention periods.· Photographs – if your school takes photos for publication mention your intentions in your fair processing/privacy notice.· Processing by others – recognise when others are processing personal information for you and make sure they do it securely.· Training – train staff and governors in the basics of information governance; recognise where the law and good practice need to be considered; and know where to turn for further advice.· Freedom of information – after consultation, notify staff what personal information you would provide about them when answering FOI requests.ActionNotesAuthorR ChimaDate CreatedSeptember 2012Enquiries to:raspal.chima@yahoo.co.uk(Authoring Unit)Month / YearPage 1 of 1©Birmingham City Council"
      ["matchLevel"]=>
      string(7) "partial"
      ["fullyHighlighted"]=>
      bool(false)
      ["matchedWords"]=>
      array(3) {
        [0]=>
        string(4) "data"
        [1]=>
        string(10) "protection"
        [2]=>
        string(7) "schools"
      }
    }
    ["categories"]=>
    array(1) {
      [0]=>
      array(3) {
        ["value"]=>
        string(10) "Leadership"
        ["matchLevel"]=>
        string(4) "none"
        ["matchedWords"]=>
        array(0) {
        }
      }
    }
  }
}

Leadership

Report On The Data Protection Guidance We Gave Schools In 2012

19 Sep 2012

Cookie	Duration	Description
cookielawinfo-checbox-analytics	11 months	This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Analytics".
cookielawinfo-checbox-functional	11 months	The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional".
cookielawinfo-checbox-others	11 months	This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Other.
cookielawinfo-checkbox-necessary	11 months	This cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category "Necessary".
cookielawinfo-checkbox-performance	11 months	This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Performance".
viewed_cookie_policy	11 months	The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data.

Create an account to read this article

£7.00+ VAT

Register for free

Cookies